MaxxVault Secure Scanning Center

Secure Scanning Center

Document Conversion Services

Document management is necessary to every business - but is seldom an organization's core competency. In today's environment, there is a need for greater control over documents as organizations create more and more documentation. While almost every organization backs up its electronic data, few entities "back up" the information that is retained in paper files.

CNS provides secure document management services to clients at its MaxxVault Secure Scanning Center, as well as dedicated facilities at a client location.Organizations who require document processing, but who do not want the challenges associated with managing the process themselves, choose to partner with CNS and the Maxxvault document management system. MaxxVault provides technology services specializing in document management, imaging, security and repository management. Implementing our proven methodology provides secure document access and improved operational efficiency.

CNS owns and operates an entire document processing center in Plainview, New York. Space, personnel, equipment and management processes are provided and all work is performed in the United States. Our clients generally have a high need for security. They may have either a competitive or a strategic purpose for a secure scanning center. Working closely with the client, CNS utilizes the best practices that meet the client's document retrieval needs, such as process procedures and data structure, as well as develop techniques and methodologies that work well with the client's culture and technical needs.

Each CNS client has access to on-line status reports and repository management systems to allow the client to check on work progress at any time.

CNS works closely with the client's IT staff to provide the highest level of information exchange - whether the client maintains the MaxxVault Enterprise system themselves or CNS provides the service via MaxxVault ASP.

Dedicated Personnel

A Scan Operations Manager is assigned to manage all aspects of a MaxxVault Scanning Project. This individual is the primary client liaison, while overseeing the day-to-day operation in the center.

CNS Technology Support personnel are provided to maintain the network, all systems and keep the information and image retrieval systems operating smoothly. Security is of paramount importance to any document scanning center. This includes network security, physical restriction of the center itself and employee security. CNS is already well-known for it's secure NOC, SOC, colocation data center and managed services. MaxxVault features the latest technology and expertise in:

• Hardware
• Processing software
• Security systems
• Personnel
• Process management reporting
• Storage
• Integration to other data systems or third party products (if required)

MaxxVault Services offered can be tailored to fit specific client needs, such as:

• Scanning / Imaging
• Coding / Indexing
• OCR / Text conversion
• XML generation and conversion (PDF to XML, Paper to Word to XML)
• Secure document repository management and hosting
• Litigation support with Bates numbering, document production management, redacting (on-line), and document package exporting
  
• HIPAA compliant Healthcare records processing
• Forms capture and data manipulation
• HR  document processing
• Financial document processing
• Hosted retrieval systems
• Copy center
• Certified document destruction

The MaxxVault secure scanning process itself is comprehensively managed, so you don't have to spend valuable time on any stage of project.